Film Loughton
 Affordable films on your doorstep - Tea & Coffee facilities - Disabled access


Archive.

Copies of the Agenda & Documents presented at the AGM of 2017.

The Minutes from the previous AGM of 2016 were approvl.

These were minutes from the meeting held on Sunday 30th January 2016, 7.15 pm Lopping Hall, 187 High Road, Loughton.

1. Approval & Signing of Minutes of AGM held 8th November 2014.

Chairman, David Johnson opened the meeting & introduced the Committee Members to the assenbled Members & Non-Members.

The Minutes to the Annual General Meeting held 8th November 2014 at Lopping Hall, 187 High Road, Loughton were approved by majority vote & signed.

2. Chairman's Report.

Films have been shown on a monthly basis at Lopping Hall & Loughton Club, with an average audience of 45. Audiences have been consistent ensuring screen licences & venue costs could continue to be covered.

David thanked the Committee Members & volunteers for their help at the film screenings throughout the last year. As there is currently a small group of volunteers, additional help at each film screening would be welcomed.

3. Treasurers Report.

Membership numbers remained constant at 54, which along with ticket venue ensured costs were met. Price increases in venue hire & screen licences in the coming year meant audience numbers were required to grow for costs to be continued to be covered rather than increase ticket prices or membership fees.

4, Receive the Statement of Accounts.

The Statement of Accounts was accepted by majority vote.

5. Retiement of existing Committee & elections to the Committee 2015/16.

The following Committee Members for 2015/16 were proposed, seconded & elected by majority vote.

David Johnson,    Chairman

Denise Wilkins,    Treasurer

Jim Coombes,      Technical Director

Graham Barklem, Committee Member

Stefan Gudmundson, Committee Member

Neil Long,             Committee Member

Wendy Mead,       Committee Member

Stephen Pewsey,  Committee Member

David Wixley         Committee Member

6. Approval of Annual Membership Subscription.

It was agreed by majority vote to retain the Annual Membership Subscription at £10 for Adult Members & £6 for Junior Members.

7. Any Other Business.

A selection of film trailers for possible future film screenings were shown, on which the assembled were invited to indicate their preferences by show of hands.

The meeting was concluded at 7.45 pm.

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Income & Expenditure Statement for the Financial Year Ending 30th September 2016.

Income    £

Ticket Sales 2726

Membership Fees   440

Total Income 3166


Expenditure     £   

Screen Licences 1316

Venue Hire   918

Stationaery/Postage/Publicity   160

Projector Bulb   350

Film Media   135

Ticket Printing   135

Sundry     45

Total Expenditure 3059

Surplus income over expenditure 107


Balance sheet as at 30th September 2016

Current Account   £   

b/f balance 134

Surplus FYE 30.09.16 107

c/f balance ` 241


Equipment fund    £    

b/f balance 2261

Fundraising/grant   703

Sound equipment purchase 2002

c/f balance     962







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